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Archives and Special Collections Use Policies

R. Barbara Gitenstein Library Archives and Special Collections are located in a secure space on the 4th floor of the library. Research access is by appointment only. Contact the Archivist, Deb Schiff schiffd@tcnj.edu for more information.

Users of the R. Barbara Gitenstein Library Archives will be given a copy of the archives’ policies and rules and asked to sign a form agreeing to follow these rules.

The following restrictions apply to the use of archival materials:

  • Food and drink are not allowed in the room and hands should be clean and dry.
  • All coats, book-bags, backpacks, bags, briefcases, parcels, etc. must be left at the entryway.
  • Only pencils or laptops may be used to take notes; no pens are allowed.
  • No marks or notes are permitted to be made on the materials.
  • Materials are to be used only under the supervision of the Archivist.
  • Materials are to be retrieved from the shelves only by the Archivist.
  • Books in use should be kept on a cradle.
  • Materials do not circulate; they must be used inside the room.
  • Each user has access to one box of material at a time. When folders are removed from a box, archival placeholders (supplied) must be used to maintain existing order.
  • Materials within folders should be kept in order and not rearranged.
  • Photographs must not be removed from their sleeves.
  • Users must wear gloves.
  • Users may request scans of photographs and other documents.
  • No unauthorized photography is permitted. Users must receive permission from a librarian to photograph archival material.

Contact

R. Barbara Gitenstein Library
The College of New Jersey
P.O. Box 7718
2000 Pennington Rd.
Ewing, NJ 08628

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