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Archives and Special Collections Use Policies

R. Barbara Gitenstein Library Archives and Special Collections are located in a secure space on the 4th floor of the library. Access is by appointment only. No more than three users at a time may visit the Archives.

**Due to COVID-related health and safety precautions, the Archives and Special Collections are currently closed to researchers. For inquiries and assistance, please contact the Archivist and Special Collections Librarian Deb Schiff via Ask-A-Librarian.**

Users of the R. Barbara Gitenstein Library Archives will be given a copy of the archives’ policies and rules and asked to sign a form agreeing to follow these rules.

The following restrictions apply to the use of archival materials:

  • Food and drink are not allowed in the room and hands should be clean and dry.
  • All coats, book-bags, backpacks, bags, briefcases, parcels, etc. must be left at the entryway.
  • Only pencils or laptops may be used to take notes; no pens are allowed.
  • No marks or notes are permitted to be made on the materials.
  • Materials are to be used only under the supervision of the Archivist.
  • Materials are to be retrieved from the shelves only by the Archivist.
  • Books in use should be kept on a cradle.
  • Materials do not circulate; they must be used inside the room.
  • Each user has access to one box of material at a time. When folders are removed from a box, archival placeholders (supplied) must be used to maintain existing order.
  • Materials within folders should be kept in order and not rearranged.
  • Photographs must not be removed from their sleeves.
  • Users must wear gloves.
  • Users may request scans of photographs and other documents.
  • No unauthorized photography is permitted. Users must receive permission from a librarian to photograph archival material.

Contact

R. Barbara Gitenstein Library
The College of New Jersey
P.O. Box 7718
2000 Pennington Rd.
Ewing, NJ 08628

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