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Archives and Special Collections Use Policies

R. Barbara Gitenstein Library Archives and Special Collections are located in a secure space on the 4th floor of the library. Access is by appointment only, although same day access may be possible during weekdays if staffing permits. No more than three users at a time may work in the archives.

Users of the R. Barbara Gitenstein Library Archives will be given a copy of the archives’ policies and rules and asked to sign a form agreeing to follow these rules.

The following restrictions apply to the use of archival materials:

  • Food and drink are not allowed in the room and hands should be clean and dry.
  • All coats, book-bags, backpacks, bags, briefcases, parcels, etc. must be left at the entryway.
  • Only pencils or laptops may be used to take notes; no pens are allowed.
  • No marks or notes should be made on the materials.
  • Materials are to be used only under the supervision of a librarian.
  • Materials are to be retrieved from the shelves only by librarians.
  • Books in use should be kept on a cradle.
  • Materials do not circulate; they must be used inside the room.
  • Each user has access to one box of material at a time. When folders are removed from a box, placeholders must be used to maintain existing order.
  • Materials within folders should be kept in order and not re-arranged.
  • Photographs must not be removed from their sleeves.
  • Users must wear gloves when requested.
  • Users may request scans of photographs and other documents.
  • No unauthorized photography is permitted. Users must receive permission from a librarian to photograph archival material.
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