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Kurzweil 3000 Tutorial

  1. Introduction & Basic Overview
  2. Sign on to Kurzweil 3000
  3. Toolbars
  4. Getting Around K3000
    1. Shortcuts
    2. Options Window
    3. Reading
    4. Hear the Voice You Wish
    1. Customize Highlighting Colors
    2. Easy Reference Help
    3. Inserting Annotations
    4. Using Annotations
    5. Using Highlights
    6. Using Bookmarks
    7. Viewing Annotations
    8. Extracting Notes and Highlights
    9. Magnifying Word Read by Kurzweil 3000
  1. Other Features of Kurzweil 3000

Introduction & Overview   

One type of Assistive technology appears in the form of Kurzweil , a text-to-speech program that enables the scanning of documents and the conversion of text in audio form that can be read back to the student. In addition, it has reference features that allow the student to easily look up (and hear) definitions, synonyms, spellings, and pronunciations of words. Furthermore, it offers study skills tools that offer the capability of highlighting and bookmarking the electronic text, and creating marginal, voice, sticky, and end notes.

Return to Top of Page Sign on to Kurzweil 3000  Return to Top of Page

When opening K3000, you will be prompted to create and enter a username at a pop-up window. Any name you choose maybe entered at this point. Select Yes when prompted to add file. This action will create a specific user account that will save individual user documents and program settings in the following path:

My Documents/Kurzweil Educational Systems/Kurzweil 3000.

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Toolbars    Return to Top of Page

Toolbars provide a very user-friendly way of navigating the majority of functions in K3000. There are four main toolbars, all providing unique and important functions. A user may easily add/remove or change the size of toolbars by right-clicking a blank space on any of the toolbars on screen. This will bring up a short menu in which you can enable or disable each toolbar by simply clicking the name (main toolbar, reading toolbar, writing toolbar, study skills toolbar).
Main Toolbar

    • – scanning, reading, file management tasks


Reading Toolbar

    • – choose reading mode and unit


    • – page view options. size, thumbnails, etc.


Writing Toolbar

    • – format text. font, size, style, alignment, spacing, etc.


Study Skills Toolbar

    • – highlighting tools, annotation tools, bookmarks

Image of Study Skills Toolbar with icons. They are as follows: end of pencil with eraser (Erase), front end of highlighter in yellow (Yellow Highlighter), front end of green highlighter (Green Highlighter), front end of blue highlighter (Blue Highlighter), front end of magenta highlighter (Magenta Highlighter), elongated box (Note), box with diagonal gradated yellow (Sticky Note), Capital A (Text), elongated box with an x through it (Close), microphone (Voice Note), Trash Can (Delete), Open book (Bookmarks).Return to Top of Page

Getting Around K3000    Return to Top of Page

The Menu System contains all of the commands and actions available in Kurzweil. Most users will feel very comfortable with the system, as it is the same format used in most windows based program. File, Edit, View, Insert, Format, Tools, Table, Window and Help are the available selections. The commands available can be accessed using a mouse, mnemonics, and shortcuts.


– access menu system with the ALT key
– there is a mnemonic for each menu item. F to select File, C to select close, etc.
– mnemonic is underlined in text of menu selection

Shortcuts    Return to Top of Page

The following is a list of shortcut commands that can be used instead of accessing the Menu System.

– CTRL + N. New text file
– CTRL + O. Open
– CTRL + F4. Close
– CTRL + S. Save
– CTRL + P. Print
– CTRL + Z. Undo
– CTRL + X. Cut
– CTRL + C. Copy
– CTRL + V. Paste
– CTRL + A. Select All
– CTRL + W. Change Spoken Word
– CTRL + F. Find
– CTRL + H. Replace
– F9. Start New Scan
– CTRL + F9. Scan Repeatedly
– F2. Back
– F3. Start Reading
– F4. Forward
– F11. Increase Reading Speed
– F12. Decrease Reading Speed
– Shift + F5. Add Note
– Shift + F6. Close Note
– Shift + F7. Add Voice Note
– CTRL + D. Definition of Selected Word
– CTRL + Q. Synonyms of Selected Word
– CTRL + Y. Syllables of Selected Word
– F1. Help

Right Mouse Click

A right mouse click can be used when working in a document to perform basic actions such as zoom, read, cut, paste, etc. As noted earlier, it can also be used to edit toolbars. You may customize the functions of the right mouse click by selecting “customize right mouse click” in the Tools System Menu.
Options Window    Return to Top of Page

Appearance and behavior settings can be accessed through the Options tab in K3000. Access the options tab by opening theTools menu and selecting Options. The following is a summary of the different options available under each of the eight tabs in the Options menu.

General Tab

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    • – Toolbar Controls (same as available through right click)


    • – Ruler Controls


    • – Audible Typing Controls


    • – General User Aids


Reading Tab

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    • – Reading Voice


    • – Reading Speed


    • – Reading Language (ESL version only)


    • – Language Tabs (ESL version only)


    • – Reading Aids


Text Tab

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    • – Text and Highlight Colors


    • – Font Settings


    • – Highlight Mode


    • – Text Preview


Image Tab

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    • – Reading/Selection Colors


    • – Image Display Controls


    • – Caret (cursor) width


Magnifier Tab

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    • – Magnifier Colors


    • – Magnifier Font


    • – Preview


    • – Enable Image Display in Magnifier


Study Skills Tab

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    • – Highlighter Captions


    • – Indents for Extracted Text


Scanning Tab

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    • – Scanner Brightness


    • – Page Orientation on Scanner


    • – Seconds Between Repeated Scan


    • – Advanced Scanning Tools


    • – Recognition Language (ESL version only)


    • – Recognition Engine


Test Taking Tab

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    • – Enable/Disable Reference Aids and Password


Reading    Return to Top of Page

Page View The Way You Like It

The page view of any document you are working on within Kurzweil 3000 can be adjusted for your preference. There are four components to the page view feature of K3000. Fit determines how a scanned page fits in the K3000 window. Zoom shrinks or enlarges image size. Rotation turns the scanned page in the K3000 window. Placementshifts the image view.

Fit    Return to Top of Page
– Open View menu
– Use Fit to submenu to adjust page fit

Text Width

      •  – longest test line fits in window

Text Height

      •  – height of test lines fit in window


      •  – Left/Right margins fit in window


      •  – Top/Bottom margins fit in window


      •  – Entire page fits in window



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    •  box on reading toolbar, select preference. or;



    •  submenu on View menu. or;



    •  menu on right mouse click



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    • – Open View menu


    • – Use Rotate submenu to rotate current page


      • Right – Turn Page on Right Side


      • Left – Turn Page on Left Side


      • Invert – Turn Page 180 degrees



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    • – Use scrollbars. or;


    • – Use page thumbnail image. Enable page thumbnail by clicking the Page Thumbnail button on reading toolbar.


    • – Use compass arrows underneath page thumbnail to navigate.


Hear the Voice You Wish    Return to Top of Page

You may choose from a number of different reading voices. The voices are generated by speech engines, which read the text under a scanned image. Jennifer is also included with K3000. Jennifer is a much more human and friendly voice to listen to than the other basic voices included, and also takes a substantial amount of extra memory to function.


Change Reading Voice

      • – Open


      •  menu and select


      • – Click

Reading Tab

      • – Use


      •  list to choose a reading voice


      • – Click

Test Speech

      •  to listen to a sample of the voice you have selected. Click

Stop Speech

      •  to end the test.


      • – Use


      •  control to set the speed of reading


      • – Click


      •  or


      •  to save the changes.

Customize Highlighting Colors    Return to Top of Page

The colors that K3000 uses to highlight words and units as it reads can be changed according to your preferences.

Scanned Document

      • – Open


      •  menu and choose


      • – Click


      •  tab


      • – Use


      •  list in


      •  section to choose the highlighting combination you wish to use.


Typed Document

      • – Open


      •  menu and choose


      • – Click

Text tab

      • – Select highlighting colors you wish to use from the


      •  section. Use the


      •  list to choose the color for word highlighting, use the


      •  list to change colors for unit highlighting.


      • – Click


      •  or


      •  to finalize changes


Easy Reference Help    Return to Top of Page

K3000 provides an extensive reference suite including a dictionary, thesaurus, syllable and pronunciation display, spelling tool, and Encarta encyclopedia look-up (must have Encarta installed on your computer, not included in K3000). These tools can be applied to words within a scanned document, or words that you type into the program yourself.

Look up a word in a document

      • – Click in word you wish to look up


      • – Click

Definition, Synonyms, Syllables

      • , or


      •  button in the toolbar to see the corresponding information.


      • – The dictionary and synonyms window can be read by clicking the


      •  button in the toolbar.


      • – Reference tools can be applied to any word in a dictionary window.


Look up any word

      • – Open the


      •  menu and choose

Look Up Word 1 Type

      • , the Dictionary Lookup screen appears.


      • – Type word you wish to lookup in the


      •  box, then click

Definition, Synonyms, or Syllables

      •  button according to the desired reference.

Inserting Annotations    Return to Top of Page

K3000 has the ability to allow the user to keep questions, ideas, and references with a document. There are four kinds of annotation: typed notes, sticky notes, text notes, and voice notes. Notes placed in a document are marked with an icon. Double-clicking annotation icon once inserted in the document will allow the user to access the note.

  • Typed notes are represented in a document by an anchor icon. Double-clicking the anchor icon allows the user to see the note text.
  • Sticky notes are yellow and remain visible in a document. Sticky notes are only available on scanned documents.
  • Text notes appear as colored text on top of an image. Text notes are only available on scanned documents.
  • Voice notes store and play a dictated annotation.Add typed notes to a document    Return to Top of Page
      • – Click place in document to add note.
      • – Click


      •  button in study skills toolbar, a note window will appear in bottom half of K3000 window.
      • – Type into note window.
      • – When done typing, click

    Close Note

      •  button in study skills toolbar.

    Add sticky notes

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          • – Click

    Sticky Note

          •  button in study skills toolbar.
          • – Click and drag note onto image, in location desired. Clicking and dragging outer edges of note will change sizing.
          • – Type into note window appearing at bottom of K3000 window.
          • – When done typing, click

    Close Note

          •  button in study skills toolbar.




    Add text notes

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          • – Click

    Text Note

          •  button in study skills toolbar.
          • – Click in scanned image at point to attach the note. A note window will appear in the bottom half of the K3000 window.
          • – Type into note window.
          • – When done typing, click

    Close Note

          •  button in study skills toolbar.



    Add voice notes

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          • – Click place to add voice note.
          • – Click

    Voice Note

          •  button in study skills toolbar.
          • – Use


          •  (microphone icon),


          •  (triangle icon), and


          •  buttons to record your own voice note, or use


          •  button to import a pre-recorded sound.
          • – When done, click the OK button.



    Using Annotations

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        • Once annotations are added to a document, a user can:
        • – Open them to hear them read or played back
        • – Edit contents of typed, sticky, or text notes
        • – Remove the annotation from the document

    Opening an annotation

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          • – Double-click on note or voice note anchor, sticky note, or text note. The contents of the note will appear in a window at the bottom of the Kurzweil window. K3000 can also be configured to read notes automatically. Opening a voice note
          • causes the play back to begin automatically.
          • – Click

    Close Note

          •  button in study skills toolbar to close note. Double-clicking on note anchor, sticky note, or text note will close the annotation. Pressing


          •  key will also close the note.


    Speak Notes Automatically

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          • – Open


          •  menu and choose


          • – Click


          •  tab
          • – Check

    Read Notes When Opened

          •  button in the


          •  section
          • – Click



    Edit a typed note, sticky note, or text note

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          • – Double-click on the note anchor, sticky note, or text note. Contents will appear in note window.
          • – Edit text in note window.
          • – Click the

    Close Note

          •  button in study skills toolbar to close note.

    Moving text notes

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          • – Click on the text note. The note will change color, and the cursor will change to a compass arrow.
          • – Drag note to new location

    Moving or resizing sticky notes

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          • – Click on sticky note. Note will change color.
          • – Move or resize the note
            • Move note by clicking near center of sticky note and dragging to new location
            • Resize note by clicking on the edge of the sticky note and dragging until the note is the size you wish.

    Delete an annotation

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          • – Click on note anchor, sticky note, text note, or voice note anchor. They will change color when selected.
          • – Click

    Delete Note

          •  button in the study skills toolbar. A screen will appear asking whether to delete the note.
          • – Click


    Using Highlights

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    highlighting in k3000 gives users the ability to associate text with different concepts by utilizing four different colors. Highlighted text can be extracted and analyzed with great organizational powers.

    Adding highlights

          • – Click any of the four different colored


          •  buttons in the study skills toolbar.
          • – Click where you would like to begin highlighting. Drag the cursor over all the text you would like to highlight.
          • – Stop highlighting by clicking the


          •  button again


    Delete highlighting

          • – Click


          •  button in study skills toolbar
          • – Click and drag over all highlighting you want to remove
          • – Stop erasing by clicking the


          •  button again

    Using Bookmarks

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      • Bookmarks allow a user to mark places in scanned or typed documents in order to return at a later time.



    Adding bookmarks

          • – Click the place you’d like to add the bookmark
          • – Click


          •  button in study skills toolbar. Bookmarks screen will appear.
          • – Type a description of the bookmark in the


          •  field, then click


          • . When a bookmark is added to a scanned document, a marker appears at the selected location. When a bookmark is added to a text document, the text closest to the mark changes to cyan, underlined text.

    Jump to a bookmark

          • – Click


          •  button in study skills toolbar. Bookmark screen will appear.
          • – Click on description of bookmark you would like to go to, click the

    Go To

          •  button. Cursor will be positioned on the page and at the position you chose.
          • – In the Bookmarks screen, the bookmark list can be sorted in either Alphabetic or Reading order. Reading order is the order in which the bookmarks appear in the document.

    Delete bookmarks

          • – Click the


          •  button in the study skills toolbar.
          • – Click on bookmark description, the click the


          •  button.

    Viewing Annotations

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        • Anchors, highlighting, and markers can all be shown or hidden within a document. Hiding these annotations

    does not

        •  remove them.

    Select annotations to view

            • – Open


            •  menu
            • – Use the

    Show Annotations

            •  submenu to choose which annotations you would like to see, and those you would like hidden.


    Extracting Notes and Highlighting

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        • A new document can be opened that contains the text of any note or highlighting within a document.

    Extract typed notes or highlighted text

            • – Open


            •  menu
            • – Use


            •  submenu to choose extract notes or highlighted text.
            • – Click on


            •  to separate all text notes into a new document. Included in the new document will be the text of all notes, as well as the page number the note is on and the kind of note (sticky, text, typed)
            • – Selecting


            •  will create a new document showing all of the text that has been highlighted in a document.

    It is possible to set indent values for all highlighted text, and different values for each of the four colors. In order to do this, open Tools menu and choose Options. In the Study Skills tab, the user will find Indent fields which can be used to set different values for each color. This allows a user to see each color (that can be associated with different and concepts) ideas in a hierarchy, making specific information easily retrievable.


    Magnifying Words Read by Kurzweil 3000

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      • K3000 has the ability to magnify each individual word the program reads. When magnification is selected, a small window appears on top of the document displaying the word(s) being read.

    Show words being spoken

          • – Open


          •  menu and select

    Magnify Spoken Word

          • . The magnification window appears. When you use the


          • command, the words K3000 speaks will appear in this window.
          • – The slider on the right side of the magnification window will adjust the number of words visible in the window at any one time. Moving the cursor upward displays fewer words in the window. Moving the cursor downward displays more words in the window.



    Set text appearance in Magnifier window

          • – Open


          •  and select


          • – Select


          •  tab
          • – Lists are available for


          •  and


          • . Selections can be made in the drop-down menus. The


          •  box displays the effects of your selections

    Show Image When Magnifying Image Files

            •  allows the user to see the actual scanned image in the


            • window.
            • – Click


            •  or


            •  to apply the changes

Other Features of Kurzweil 3000    Return to Top of Page

Image of K3000 menu bar with cursor over the 'Read the Web' option under the 'Read' menu item.

Image of whole K3000 window with integrated web reading options at the bottom of the window.

K3000 provides you with a valuable way to have the World Wide Web read to you. All that is required is an Internet connection, and a version of Microsoft Internet Explorer. When a web page is active, Kurzweil utilizes the same reading tools available in text or scanned documents to read the web. Adjustable voices, dual highlighting, and reference tools are all available while on the web. Accessing this function is as easy as opening the Read menu and selecting Read the Web. This selection will automatically open Internet Explorer and position the Read toolbar at the bottom of the IE window. This toolbar functions much the same way as theRead toolbar outlined earlier in this text.

Image of K3000 menu bar with the cursor over the 'Enable Editing' option underthe 'Edit' menu item.

K3000 also includes a very functional word processor. This function allows page manipulation such as moving, inserting, deleting pages. It also gives the user the ability to zone edit a document and edit underlying text. When working with text documents, K3000 becomes a full-featured word processor capable of text addition, text formatting, and cut and pasting. In order to take advantage of these functions, you must open the Edit menu and choose Enable Editing.


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